Conducting a risk assessment for the County will allow you to identify any potential risks in your County and the impact they might have. These risks could include issues which may disrupt services to members, issues which could damage the reputation of the County or Organisation, or which could cause a fluctuation in income. To carry out a risk assessment your County should follow these steps for each identified risk:
- Identify any potential risks. This could include a disruption to services such as a County campsite being unavailable for an extended amount of time or a negative article about Girlguiding appearing in your local press. A significant risk which should be highlighted is the change in volunteer management for the area when the County Commissioner’s term of office ends.
- Work out who would be affected and what the impact on them would be. For example, the people booked to attend a County camp. Score the potential impact from 1 (no impact) to 5 (major disruption to the County).
- How likely is it that this incident would happen? Can you put preventative measures in place? Score the likelihood on a scale from 1 (highly unlikely) to 5 (almost certain).
- Multiply the consequence by the likelihood score. Any hazard that reached a risk rating of 12 or above should be monitored by the County Team on a quarterly basis to ensure that actions and contingency plans to manage and minimise these risks are in place.
- Record what controls are currently in place to manage the risk. Add any further actions that you plan to put in place. Put a review date on each risk assessment and make sure this is signed when completed.
- You can use the risk assessment form to record this information. You can also create your own risk assessment form if you think extra or different information may be required. Further information to support undertaking risk assessments can be found within the Guiding Manual.