To create your continuity management plan you will need to have completed an impact analysis and risk assessment. This will have determined the likely risks to your County and how long you feel the County can continue without each service.
- Create a timescale within which you would wish each service to be recovered. This should be informed by the likely impact of the services being disrupted.
- List the resources that would be needed to resume each service.
- Consider your County Team:
- roles currently held
- other areas of expertise
- when their roles are due to end
- where the people in these roles are based within the County.
Your Continuity plan should contain all the information that your County Team needs to maintain the running of the County in unforeseen circumstances, including if you are unavailable.
Copies should be kept somewhere accessible to all key members, for example an online file sharing service.
One member of the team should be made responsible for any updates to the plan. Updates should be made in consultation with the rest of the team and new versions should be saved with the date that changes were made, so that anyone accessing the plans can be sure that they have the most recent version.
- State the purpose of the plan in the document and include copies of or links to any other relevant documents, such as your County’s constitution. This should also state who is responsible for the document.
- List all members of the team with responsibilities within the continuity plan and explain what their roles are.
- Include how the plan will be activated, for example a phone tree.
- Consider whether key team members have the necessary Go! access to contact people. If not, identify how this would be done.
- Decide how guiding members throughout the County will be contacted and kept informed of updates.
To make sure that your continuity plan will be effective it should be tested in advance. It will not be possible to test all parts of the plan, but try out the communication strategy to make sure that all members of the team can be contacted.
Other scenarios can be tested through discussion, where each member of the team describes what their actions would be. Make sure that scenarios are relevant to your County; your risk assessment can help with this.
Make sure you review your continuity management plan regularly, ensuring that:
- all members have kept their contact details up to date on Go!
- people listed within the plan are still members of the County Team and still feel able to undertake their roles
- new risks to the County have been included
- all members of the team have received sufficient information and training about the plan.