You will need to have meetings with your County Team to discuss issues, new ideas and plans for the future. It is your role to chair these meetings.
You need to be aware of the County Constitution] which should set out who should attend and who can vote.
The agenda should be sent out at least two weeks in advance. If there are any changes to the planned agenda you need to give notice of these; there should be no changes to the agenda during the meeting. This is so that everyone present can prepare for what is being discussed at the meetings. It is good practice to include a space for ‘any other business’ on your agenda where unexpected additions can be discussed.
As this meeting will include Trustees of the County it is an official meeting. This means that:
- it should be held in a formal location, such as a hall
- official minutes must be kept
- clear proposals are given
- a democratic process must be followed, as outlined in the County Constitution.
Make sure that Leaders know the process through which issues can be raised at County meetings; it may be useful to include this information in your County newsletter.